Overview

RightScale Optima enables you to analyze, report, forecast and optimize costs across all of your clouds and cloud accounts. With Optima you can:

  • Get visibility into costs across all your clouds
  • Analyze costs by a variety of factors, including cloud provider, account, regions, data centers, applications, users, tags, and time periods.
  • Get scheduled reports on cloud spend delivered to your email inbox.
  • Specify markups and markdowns (discounts) on cloud prices.
  • Create and export reports for chargeback and showback.
  • Forecast and budget for cloud costs by application, team, user, cloud, or other factors.
  • Set alerts when budgets are exceeded or projected to be exceeded.
  • Planning for and managing Reserved Instances

Connecting Clouds

Optima uses two primary data sources for helping you manage costs:

  • Bill data - Bill information is collected from your public cloud provider to enable an accurate view of all of your costs across your accounts and services
  • Usage data - Usage data is collected from RightScale Cloud Management to provide additional detail for slicing and dicing costs across many different dimensions

Generally, we recommend starting with Bill data as it provides a broader view of costs with fewer steps to get started. Follow the links below to connect your accounts for both bill an usage data purposes.

Bill Data

Provider Instructions
AWS Hourly Cost and Usage CSV Reports
Azure Azure Enterprise Agreement
Microsoft Cloud Solution Provider program
Google Billing CSVs

Usage Data

Understanding and Setting Cloud Prices

RightScale automatically collects the latest prices for all supported public clouds and uses the prices that were in force at any point in time to calculate costs for that time period. For private clouds, virtualized environments such as VMware vSphere, and bare metal resource pools, you will need to determine your own prices and set instance type prices for each private cloud. Once your private cloud prices have been entered, RightScale will use those prices to show the costs of your private infrastructure.

You may also use markups and markdowns to adjust standard prices. You can define markups and markdowns separately for each RightScale account. Markups enable you to add overhead costs. Markdowns can be used to reflect discounts from particular cloud providers, such as Azure Enterprise Agreement discounts or AWS consolidated billing discounts.

Understanding Your Cloud Bill

The Dashboard in Optima can be used to see your monthly costs across all of your cloud provider accounts. The Dashboard includes costs for compute, storage, networking, databases, applications services, administration and security, and all other cloud services. You can drill down on any cloud account to see specific costs by service.

Analyzing Cloud Costs

The Analyze page in Optima lets you slice, dice, and filter your cloud compute costs on a wide variety of factors (cloud provider, account, region, datacenter, user, tags and more). Collaborate with others by sharing links to your analyses or export reports to a CSV file for use in spreadsheets or financial systems. You can also analyze utilization of your Reserved Instances and utilization of your compute instances to uncover waste.

Billing Centers

Billing Centers provide a method to allocate costs into certain groups, or cost centers, utilizing user-defined Allocation Rules. The Allocation Rules are driven by Cloud Tags and/or Cloud Account to aggregate the costs into the associated Billing Center. These costs can then be analyzed, reported, and alerted on. Users can create any number of Billing Centers, each one spanning across various cloud vendors and accounts.

Scheduled Reports

Optima lets you stay on top of your cloud spend with Scheduled Reports. Schedule a daily, weekly or monthly report to be delivered to your email inbox. You’ll get an easy to understand comparison that shows how much your cloud spend is increasing or decreasing.

Forecasting Cloud Costs

One of the challenges of managing cloud costs is forecasting future cloud spend. The Scenario Builder in Optima lets you specify your expected growth in instances for your cloud accounts or workloads. Optima then calculates future spend over three years. You can also forecast costs for new cloud deployments, analyze the impact of purchasing AWS Reserved Instances or calculate the costs of running on a different cloud. Once you’ve created a scenario, you can export the details to your budgeting systems.

Setting Budget Alerts

Variable cloud costs can lead to unexpected cloud bills when users spin up additional cloud resources, applications auto-scale, or users forget to shutdown cloud resources that they have finished using. Budget alerts let you keep control over costs with email alerts when monthly budgets have been exceeded (or are projected to be exceeded).

Guides for Cloud Cost Management

For more information see the Guides or Reference sections.